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Media familiarization trip assistance

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VIA Rail Canada actively seeks out new contributors to experience firsthand Canada by rail, and is pleased to offer qualified media this remarkable opportunity.

Numerous requests are received every year, and each submission is reviewed according to specific guidelines. By completing and submitting the following form and accepting transport on VIA Rail Canada, you agree to these conditions:

  • To provide an outline of your story including prominence of exposure for VIA
  • To include VIA Rail website or toll free number 1-888-VIA-RAIL
  • To send a clipping/copy in PDF or broadcast clip/script format no later than 14 days following publication or broadcast.

We will consider requests for travel assistance for qualified media producing stories for regional, national and international media outlets and look forward to helping in any way we can to make your travel in Canada a memorable experience and a source of story ideas for you.

To ensure a successful application, early notification is important. For travel within VIA's Windsor-Quebec City corridor (short distance travel), a 10 business-day minimum is highly recommended. For transcontinental travel during our peak season particularly May-November, a minimum of 4-6 weeks is required to process a request.

Please note that you will be contacted only if your proposal is accepted, within 10 business days from the date the request was sent.

Some key considerations include:

  • Prominence of VIA within the article/story
  • Reach of circulation/broadcast audience
  • Confirmed publication date/broadcast date
  • Fit of geographic location and other demographic factors with VIA's target markets

Please complete the form in full to ensure your request is properly processed.

Please note that fields marked with an asterisk(*) are mandatory.

1. Applicant
Format : YYYY
Spoken languages:
(N° Street, #app)
or Zip code
Format : 555-666-7777
Format : 555-666-7777
2. Media
(N° Street, #app)
or Zip code
Format : 555-666-7777
Format : 555-666-7777
Format :
Format :
3. Project
Exemple : $ 5 000 $ for a 1 page quadri
Full name
4. Rail Transport
5. Additional information
6. Conditions
Agreement between VIA Rail Canada Inc. and the “Company”)

Authorization: The Company shall obtain prior written consents (waivers) from all passengers and VIA employees appearing or participating in the Production and shall provide VIA with a copy of such consent no later than five (5) days after the end date of this Authorization.

Term: This Authorization shall start upon acceptance hereof and ending at the end of the trip.

Safety at Tracks: The Company and its Representatives shall not impede the movement of trains or obstruct the track with equipment, except as permitted by VIA’s on site representative, and shall act with due care and diligence at all times.

Protection of Intellectual Property Rights: The Company shall respect VIA’s intellectual property rights and shall not use them in a manner that could discredit VIA or tarnish the reputation or the image of VIA.

Access and Use
The Company shall provide VIA with a copy of the Production within a delay of thirty (30) days following the end of the Production and without cost to VIA.  VIA shall have the right to use the Production, at no cost, under the conditions described in the Media Sheet.

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